To ensure that the administrative burden placed on the ALG management team is alleviated through: Preparation and checking of documentation to be signed and approved Production of accurate minutes and follow-up on action items Diary management and coordination of meetings and creation of agendas Management of travel and accommodation requirements Direct liaison with stakeholders to finalise documentation and meeting arrangements Research of business-related topics, high-level analysis of results (using Excel or other software) and communication thereof to interested parties Liaison with service providers (e.g. advertising agency) Maintenance of website and social media pages

4 - 5 years personal assistant experience Excellent Internet Explorer, MS Word, Excel and PowerPoint skills Project administration or management experience

Matric, secretarial diploma, project management qualification or attended courses will be an advantage Must display a keen interest in business, and a quest for knowledge and experience will be an advantage Excellent communication skills and fluent in English and Afrikaans Strong organisational and time management skills, and ability to prioritise tasks Strong attention to detail, especially in respect of accuracy of data and ability to recognise relevant information Results-driven and action-orientated Integrity Self-motivated and proactive Comfortable engaging with at all levels of management Self-confident An aspiration to reach the highest level in their career Creative and innovative Professional and presentable Adaptive to changing circumstances and responsibilities Valid driver’s license and own transport

Work planning: Administer ALG’s management activities Manage documentation (online and physical) and generate reports Process and distribute identified reports, communications and minutes of meetings Filing system in place Manage stationery supply Communicate and distribute internal documentation Organise and communicate travel arrangements Co-ordinate diary, venue and parking requirements Draft accurate business communications Perform clerical and administrative duties Coordinate events Manage call screening and email Co-ordinate meetings Perform research as directed and communicate results Accurate and precise spreadsheet-based data capture and data cleaning Create presentations in PowerPoint

Client service delivery and quality: Identify client service delivery constraints and escalate where required Maintain client service quality standards Issue and follow up of invoices Work planning: Co-operate and work well with others in the pursuit of team goals Display understanding of relevant governance, legislation and/or regulation Meet targets, minimum standards and SLAs Query / event resolution: Make suggestions towards improvement/s to query resolution procedure/s Close all queries Resolve queries according to procedural requirement and escalate where required Resolve all queries on time

Working hours: half-day, weekdays Compensation: TBC, commensurate with experience