ALG CAREERS
EXECUTIVE ASSISTANT
POSITION PURPOSE
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Preparation and checking of documentation to be signed and approved -
Production of accurate minutes and follow-up on action items -
Diary management and coordination of meetings and creation of agendas -
Management of travel and accommodation requirements -
Direct liaison with stakeholders to finalise documentation and meeting arrangements -
Research of business-related topics, high-level analysis of results (using Excel or other software) and communication thereof to interested parties -
Liaison with service providers (e.g. advertising agency) -
Maintenance of website and social media pages
EXPERIENCE
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4 - 5 years personal assistant experience -
Excellent Internet Explorer, MS Word, Excel and PowerPoint skills -
Project administration or management experience
QUALIFICATIONS, PERSONALITY AND REQUIREMENTS
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Matric, secretarial diploma, project management qualification or attended courses will be an advantage -
Must display a keen interest in business, and a quest for knowledge and experience will be an advantage -
Excellent communication skills and fluent in English and Afrikaans -
Strong organisational and time management skills, and ability to prioritise tasks -
Strong attention to detail, especially in respect of accuracy of data and ability to recognise relevant information -
Results-driven and action-orientated -
Integrity -
Self-motivated and proactive -
Comfortable engaging with at all levels of management -
Self-confident -
An aspiration to reach the highest level in their career -
Creative and innovative -
Professional and presentable -
Adaptive to changing circumstances and responsibilities -
Valid driver’s license and own transport
JOB OUTPUTS
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Administer ALG’s management activities -
Manage documentation (online and physical) and generate reports -
Process and distribute identified reports, communications and minutes of meetings -
Filing system in place -
Manage stationery supply -
Communicate and distribute internal documentation -
Organise and communicate travel arrangements -
Co-ordinate diary, venue and parking requirements -
Draft accurate business communications -
Perform clerical and administrative duties -
Coordinate events -
Manage call screening and email -
Co-ordinate meetings -
Perform research as directed and communicate results -
Accurate and precise spreadsheet-based data capture and data cleaning -
Create presentations in PowerPoint
LEVEL OF WORK OUTPUTS
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Identify client service delivery constraints and escalate where required -
Maintain client service quality standards -
Issue and follow up of invoices
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Co-operate and work well with others in the pursuit of team goals -
Display understanding of relevant governance, legislation and/or regulation -
Meet targets, minimum standards and SLAs
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Make suggestions towards improvement/s to query resolution procedure/s -
Close all queries -
Resolve queries according to procedural requirement and escalate where required -
Resolve all queries on time
TERMS
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Working hours: half-day, weekdays -
Compensation: TBC, commensurate with experience
If you are interested in this exciting career move, please send your CV to info@austinlawrencegidon.com.