ALG CAREERS 

EXECUTIVE ASSISTANT

POSITION PURPOSE


To ensure that the administrative burden placed on the ALG management team is alleviated through:

  • Preparation and checking of documentation to be signed and approved
  • Production of accurate minutes and follow-up on action items
  • Diary management and coordination of meetings and creation of agendas
  • Management of travel and accommodation requirements
  • Direct liaison with stakeholders to finalise documentation and meeting arrangements
  • Research of business-related topics, high-level analysis of results (using Excel or other software) and communication thereof to interested parties
  • Liaison with service providers (e.g. advertising agency)
  • Maintenance of website and social media pages




EXPERIENCE


  • 4 - 5 years personal assistant experience
  • Excellent Internet Explorer, MS Word, Excel and PowerPoint skills
  • Project administration or management experience




QUALIFICATIONS, PERSONALITY AND REQUIREMENTS


  • Matric, secretarial diploma, project management qualification or attended courses will be an advantage
  • Must display a keen interest in business, and a quest for knowledge and experience will be an advantage
  • Excellent communication skills and fluent in English and Afrikaans
  • Strong organisational and time management skills, and ability to prioritise tasks
  • Strong attention to detail, especially in respect of accuracy of data and ability to recognise relevant information
  • Results-driven and action-orientated
  • Integrity
  • Self-motivated and proactive
  • Comfortable engaging with at all levels of management
  • Self-confident
  • An aspiration to reach the highest level in their career
  • Creative and innovative
  • Professional and presentable
  • Adaptive to changing circumstances and responsibilities
  • Valid driver’s license and own transport




JOB OUTPUTS


Work planning:

  • Administer ALG’s management activities
  • Manage documentation (online and physical) and generate reports
  • Process and distribute identified reports, communications and minutes of meetings
  • Filing system in place
  • Manage stationery supply
  • Communicate and distribute internal documentation
  • Organise and communicate travel arrangements
  • Co-ordinate diary, venue and parking requirements
  • Draft accurate business communications
  • Perform clerical and administrative duties
  • Coordinate events
  • Manage call screening and email
  • Co-ordinate meetings
  • Perform research as directed and communicate results
  • Accurate and precise spreadsheet-based data capture and data cleaning
  • Create presentations in PowerPoint




LEVEL OF WORK OUTPUTS


Client service delivery and quality:

  • Identify client service delivery constraints and escalate where required
  • Maintain client service quality standards
  • Issue and follow up of invoices
Work planning:
  • Co-operate and work well with others in the pursuit of team goals
  • Display understanding of relevant governance, legislation and/or regulation
  • Meet targets, minimum standards and SLAs
Query / event resolution:
  • Make suggestions towards improvement/s to query resolution procedure/s
  • Close all queries
  • Resolve queries according to procedural requirement and escalate where required
  • Resolve all queries on time




TERMS


  • Working hours: half-day, weekdays
  • Compensation: TBC, commensurate with experience





If you are interested in this exciting career move, please send your CV to info@austinlawrencegidon.com.

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